The Data Protection Policy of the DWI Leibniz Institute
A. Basic information according to Art. 13/14 DS-GVO
1. Responsibility for data processing
Management of DWI – Leibniz-Institut für Interaktive Materialien e.V.
Tel.: 0241 80 233 00
Fax: 0241 80 233 01
2. Data protection officer of the DWI
DWI - Leibniz Institute for Interactive Materials e.V.
Dr. Tamàs Haraszti
Tel.: 0241 80 231 49
Fax: 0241 80 233 01
3. Supervisory authority
If you are of the opinion that the processing of your personal data by the DWI is not lawful, you may lodge a complaint with any data protection supervisory authority. The competent supervisory authority pursuant to Art. 55 DS-GVO is the
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
P.O. Box 20 04 44
4. Your rights
In accordance with the statutory provisions, you as the person concerned have the right to obtain information about your data stored in the DWI free of charge at any time.
In addition, you can assert your rights to rectification, deletion or restriction of processing or the right to object to the DWI at any time. This also applies to a right to data portability.
If you have provided us with your personal data on the basis of consent, you could revoke this consent at any time for the future.
If you have any questions or comments about privacy, please contact us.
B. Purposes and scope of data processing
The security of personal data such as name, address, telephone number or e-mail is an important concern for us. Your data is conscientiously protected against loss, destruction, falsification, manipulation and unauthorized access or disclosure. Therefore, we operate our web activities in compliance with data protection and data security laws. In the following, you will learn what information we may collect and how we handle it.
1. Internet presence
PROCESSING OF COMMUNICATION DATA
Each time a user accesses a page from the DWI's offering and each time a file is retrieved, access data about this process is stored in a log file on our server. Each data record consists of:
- Date and time of retrieval
- Name of the accessed Internet service, the accessed resource and the action used.
- Query made by the calling computer
- The amount of data transferred
- Message whether the retrieval was successful
- IP address of the calling computer
- Origin of the calling computer
- Dwell time on the website
- Device-related information (including browser, operating system)
We store IP addresses in server log files for a period of 90 days. The storage is done for reasons of data security, to ensure the stability and operational security of our website. The legal basis for this is Art. 6 para. 1 lit.f,c DS-GVO.
The DWI uses the log data only for statistical evaluations for the purpose of operation, security and optimization of the offer. However, we reserve the right to subsequently review the log data if there is a justified suspicion of unlawful use based on concrete indications.
This website uses the open source software Matomo for the statistical analysis of visitor accesses. Matomo is configured in accordance with data protection regulations, and data is stored anonymously. The "session cookies" used for this purpose are text files that are only temporarily stored on your computer (see under COOKIES). As soon as the web browser is closed, they are deleted again. You can deactivate the data collection by Matomo. If your browser supports the "Do-Not-Track" technology and you have activated it, your visit will be automatically ignored.
The data collected by Matomo is not and never transferred to other servers or passed on to third parties, but is used in anonymized form to improve our offer. IP addresses are stored in Matomo without the last tuple. We know from which network a request came, but not from which computer.
By using this website, you consent to the processing of data about you by Matomo in the manner and for the purposes set out above.
Revocation of data collection by Matomo
What are cookies and how do we use them?
Cookies are small text files that are transmitted from the Internet to your computer together with the data actually requested. This data is stored there and kept ready for later retrieval.
Validity of cookies
The validity of both cookies is limited to the duration of your visit to our portal. They are automatically deleted when the browser session is ended. A link with personal data does not take place and no conclusions can be drawn about the activities of a user.
Most browsers are set to accept cookies automatically. However, you can disable the storage of cookies or set your browser to notify you when cookies are set.
2. E-mail correspondence
Communication via e-mail can have security gaps. For example, e-mails on their way to DWI staff can be intercepted and viewed by savvy Internet users. If we receive an e-mail from you, we assume that we are also authorized to respond by e-mail. Otherwise, you must explicitly refer to another method of communication.
3. Social media
You can also find us in so-called social networks of other companies. The DWI is represented on:
- LinkedIn [https://de.linkedin.com/company/dwi-interactive-materials-research]
- Instagram [https://www.instagram.com/dwi_leibniz/?hl=de]
4. Content data processing
If personal or business data (e-mail addresses, names, addresses) is transmitted as a result of communication taking place, this data is disclosed by the user on an expressly voluntary basis in accordance with Art. 6 Para. 1 lit. a DS-GVO or on the basis of the membership contractual relationship in accordance with Art. 6 Para. 1 lit. b DS-GVO. A link with the above-mentioned communication data does not take place. As a matter of principle, we do not pass on your data to third parties unless you have consented to this.
5. Public relations
In order to pursue its statutory purpose, the DWI maintains intensive cooperation with business, administration, science and politics as well as other organizations and agencies related to the promotion of science and research. This includes the implementation of research projects, the organization of scientific events and the sending of newsletters. In this context, the DWI processes contact data of contact persons within the scope of a necessary communication. The legal basis for this data processing results from Art. 6 para. 1 lit. e DS-GVO.
a) Recipient of the data
The personal data will not be transferred to third parties without consent.
b) Storage of the data
The DWI stores personal data for as long as and to the extent that it is necessary for its public relations work and the addressees do not object to the use of their data.
6. Information for applicants
In the context of application and selection procedures, the DWI processes personal data of applicants. The legal basis is § 26 BDSG (NRW-DSG §18). The application documents submitted are exclusively received by the employees involved with the respective procedure at the DWI in order to carry it out.
If no employment contract is concluded, the application documents are deleted six months after the rejection. We do not delete the documents immediately upon notification of the decision because we have a legitimate interest in continuing to store the documents due to the running of legal deadlines. The legal basis for this is Article 6 (1) c,f DS-GVO.
We will only keep the documents beyond the six months mentioned above if we expressly agree this with the applicant.
7. information for applicants in the context of the Women Interactive Material Awards (WIMA)
In order to participate in WIMA, it is necessary that you provide the DWI with personal data, namely your first and last name, as well as your e-mail address and your CV. Without the communication of this data, participation is not possible.
Furthermore, the registration form also asks for additional data (current job/employer and position, website/google scholar/ORCID profile), the information of which, however, is voluntary. In addition, we also receive further data through participation (letter of motivation including an excerpt of your research work, as well as video recordings and images).
The participants' data will initially only be stored internally. In this context, data will be passed on to the DWI and thus to the jury of the competition, which consists of two DWI-external members and one DWI-internal member. All employees are obliged to maintain confidentiality and to handle personal data with care.
In addition, we use your data to report on your competition entries or the winner, if applicable. The corresponding processing of your data is based on our interest in reporting about the competition and the winner and thus on Art. 6 para. 1 lit. f) DSGVO. If you win the AWARD, the organizer will report on your win on social networks (LinkedIn, Facebook, Instagram) and on the DWI's own homepage.
We will store your data until the competition has been completed and for a further six months in case of follow-up questions. We store the data of the winners until the expiry of the statutory limitation periods. If we report on your success online, we will store your data as long as the corresponding report is available online.
8. photographic documentation of events
Purpose of processing:
We take the photographs for the purpose of documenting the event and with the purpose of promoting future events.
Legal basis of processing and balancing of interests:
The legal basis for the processing is our legitimate interest pursuant to Art. 6 (1) sentence 1 lit. f) DS-GVO to achieve the aforementioned purposes. In the case of an event by invitation, the expectation of the guests and those involved in the implementation is regularly that documentation in the form of photographs will take place. The data subject must also expect internal use of the photographs, including the intention that the photographs will subsequently be published to promote similar events in the form of flyers as well as on the website.
Categories of recipients:
Possible recipients of the data are the association members of the DWI - Leibniz Institute for Interactive Materials e.V. and of the Friends of the DWI, as well as persons and companies interested in becoming members (especially in the context of annual reports of the association), and possible visitors to future events of the responsible parties, who are to be made aware of new events in the context of promotional flyers and Internet advertising.
Duration of storage:
We delete personal data after the storage is no longer necessary for the exercise of legitimate interests and no statutory retention obligations (e.g. § 147 of the Tax Code, § 257 of the Commercial Code) conflict with a deletion.