Privacy Policy – International Neuromodulation Conference [ReWIRE]
We, the organizers of the International Neuromodulation Conference, welcome you to our website and thank you for your interest.
The protection of your personal data is very important to us. In the following, we inform you about the nature, scope and purpose of the collection and use of personal data when visiting and using our conference website.
Personal data is processed exclusively in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR) of the EU and Germany.
If you make use of services related to the conference via our website (for example registration, abstract submission, or contact forms), the processing of personal data may become necessary.
Where personal data (e.g., name, address, telephone number or e-mail address) is collected, this is done on a voluntary basis wherever possible. The data will only be stored for as long as necessary for the respective purpose and will then be deleted in accordance with legal requirements.
Your personal data will be treated confidentially and will not be passed on to third parties unless this is necessary to provide a requested service or required by law.
1. Name and Address of the Controller
The responsible party within the meaning of the General Data Protection Regulation and other data protection laws applicable in the Member States of the European Union is:
DWI – Leibniz Institute for Interactive Materials e.V.
Management Board
Forckenbeckstr. 50
52074 Aachen
Germany
Tel.: +49 (0)241 80 233 00
2. Collection of General Data and Information (Log Data)
When you access our website, your browser automatically transmits technical data that are stored in server log files. This may include IP address, browser type, operating system, referrer URL, date and time of access, accessed files and data volume.
These data are required for technical reasons in order to deliver the website content correctly, ensure system security and stability, detect unauthorized access attempts and improve the website. The data cannot be used to identify individual persons and will not be passed on to third parties. This data is automatically erased after 90 days.
3. Conference Registration and Participant Management
For participation in the International Neuromodulation Conference, personal data may be collected through the registration forms on this website. The collected data typically include:
• Name
• Institutional affiliation
• Contact details (email address, phone number)
• Billing information
• Dietary requirements (if voluntarily provided)
• Participation preferences (e.g., workshops or social events)
The processing of these data is necessary to organize and manage the conference, communicate with participants, and prepare conference materials such as name badges or participant lists.
All conference related data is accessible only to the conference organization committee. In the conference abstracts name, affiliation and email address will be published to participants of the conference.
4. Ticket Processing and Payments
Ticket registration and payment processing are handled internally by DWI – Leibniz Institute for Interactive Materials.
No external ticketing agency is involved in the processing of participant data.
Personal data provided during registration are used solely for processing the registration, managing payments, and providing conference-related information to participants.
Financial data may be stored where necessary to comply with statutory accounting and tax obligations.
5. Abstract Submission and Scientific Contributions
Participants who submit abstracts or other scientific contributions provide personal data such as name, affiliation, and contact information. These data are used exclusively for evaluating submissions, organizing the scientific program, and preparing conference materials (e.g., abstract books or digital programs).
6. Photo and Video Recordings During the Conference
During the conference, photographs and video recordings may be taken for the purpose of documenting the event and communicating about the conference through institutional communication channels (e.g., website, social media, reports, or promotional material).
Participants may appear in such recordings. If you do not wish to appear in photographs or video recordings, please inform the organizers before the event via rewire@dwi.rwth-aachen.de.
7. Contact via E-mail or Contact Forms
If you contact us via e-mail or through a contact form on the website, the personal data you provide will be stored for the purpose of processing your request. These data will not be passed on to third parties.
8. Third‑Party Content and Services
Our website may include content from third-party providers (for example embedded videos or map services). Accessing these services may require transmitting your IP address to the respective provider so that the content can be displayed.
We make every effort to integrate only services whose providers use IP addresses solely for delivering the content. However, we have no influence on how third-party providers store or process such data.
9. Links to External Websites
Our website may contain links to external websites. We have no influence on whether the operators of these websites comply with data protection regulations. When visiting external sites, different data protection policies may apply.
10. Legal Basis of Processing
The processing of personal data is based on the following legal bases under the GDPR:
• Art. 6(1)(a) GDPR – consent of the data subject
• Art. 6(1)(b) GDPR – performance of a contract or pre-contractual measures (e.g., conference registration)
• Art. 6(1)(c) GDPR – compliance with legal obligations
• Art. 6(1)(f) GDPR – legitimate interest in organizing and operating the conference and the website
11. User Rights
You have the right to obtain information about the personal data stored about you.
You also have the right to correction, deletion, restriction of processing, withdrawal of consent, and objection to the processing of your personal data in accordance with applicable law.
To exercise these rights, please contact:
datenschutz@dwi.rwth-aachen.de
You also have the right to lodge a complaint with the competent supervisory authority.
12. Data Protection Officer
Dr. Tamás Haraszti
DWI – Leibniz Institute for Interactive Materials e.V.
Forckenbeckstr. 50
52074 Aachen
Tel.: +49 (0)241 80 231 53
Fax: +49 (0)241 80 233 01
Email: @email
13. Erasure of data
All provided information will be erased 1 year after the conference taking place. Contact data will be reused for informing participants about the next conference and erased afterwards.